CalAPA Policies

For the purpose of these Rules of Participation, the following definitions apply:

• "Evaluation Systems"—Evaluation Systems, a business of NCS Pearson, Inc. (referred to throughout as Evaluation Systems)
• "Program"—The preliminary administrative services credential preparation program in which you are enrolled
• "CTC"—The California Commission on Teacher Credentialing, the state agency that owns the CalAPA
• "CalAPA"—California Administrator Performance Assessment

1. PURPOSE OF ASSESSMENT: I understand that this assessment is administered for the purpose of fulfilling a program requirement and/or a California Preliminary Administrative Services Credential requirement and is only to be taken by individuals to fulfill such requirement(s). I certify that I am taking this assessment to fulfill a program requirement or for the purpose of credentialing.
2. ASSESSMENT COMPLETION: I understand that I must meet the CTC-approved passing standard for all three CalAPA Leadership Cycles to successfully complete this assessment. If I do not successfully complete one or more cycles, I may seek remedial support from my program and have the opportunity to retake the cycle(s) in accordance with the CalAPA Retake Policy and the policies of my Program.
3. ORIGINALITY OF SUBMISSION: I understand that by submitting my CalAPA materials, I am confirming:
1. I am the sole author of the submission, including written evidence, videos, and commentary.
2. I have abided by my institution's policy for the use of Artificial Intelligence (AI) in preparing my submission.
3. I am the person who has completed the assessment, and I clearly explain my role in leading the teachers, staff, and other individuals through the leadership cycles that comprise this assessment.
4. The video clips submitted show the meetings I facilitated and my reflective narrative(s), if applicable. The materials and sample work included as other evidence are related to the meetings I facilitated and were completed for the purpose of this assessment.
5. I have attributed all materials in the assessment whose sources are from published text, the Internet, or any other source, including other educators. I have identified the sources for documents included in my submission and acknowledged authorship for documents that were created by me or other individuals or organizations.
4. PERMISSIONS AND CONFIDENTIALITY: I understand that I am responsible for verifying and if necessary, obtaining appropriate permissions from the teacher(s), other adults, and parents/guardians of the students who appear in the video clips I submit. I understand that I am not allowed to submit video, photographs, or student work that I do not have permission to use to fulfill the requirements of the CalAPA. I agree to produce such permissions if requested after I submit my assessment. I have ensured confidentiality of individuals referenced in documentation or appearing in the video clips by redacting personally identifiable information and uploading video only to the designated CalAPA site. I understand that I may use my assessment materials according to the parameters of the release forms verified for minors and/or adults who appear in the video clips. I will not display the videos publicly (e.g., on personal websites, YouTube™, Facebook™). I understand that a violation of any of these privacy requirements with respect to the video may be reported to the CTC and may have serious consequences that could affect my future career as an educator up to and including the denial of an administrative services credential. I understand that if I plan to use my submission for other allowable educative purposes beyond the rules of participation, then I am responsible for securing permissions from all individuals appearing in the materials to share the videos or student work for this purpose.
5. ASSESSMENT MATERIALS:
1. I acknowledge that I am not permitted to reproduce or share any of the information or materials from the CalAPA assessment or other CalAPA materials (e.g., leadership cycles and rubrics) for commercial purposes.
2. If I do reproduce information or materials from the CalAPA or related materials for personal use, I will properly attribute the copyright of such materials to the CTC.
6. USE OF ASSESSMENT: I agree that my CalAPA submission, including text, graphics, digital files, and video or audio recordings, without the use of my name or other identifying information, may be used by the CTC; Evaluation Systems, as authorized by the CTC; and/or other entities authorized by the CTC for CalAPA development and implementation, including assessor and faculty training and as exemplars to guide preparation programs and other candidates. I understand that if I plan to use my submission for other allowable educative purposes beyond the rules of participation, then I am responsible for securing permissions from all individuals appearing in the materials to share the videos or student work for this purpose.
7. RESULTS REPORTING AND CANCELLATION: I understand that my results will be reported to me; to my program; to the CTC; and to any other institution, entity, or person authorized by the CTC or required by law to receive this information. CalAPA results are used anonymously by the CTC and Evaluation Systems along with candidate responses to background questions for the purpose of CalAPA analyses and assessment development. I understand that any information provided by me or my program as part of registration or my responses to background questions may be used to report performance or to contact me regarding assessment- or program-related issues. Once I submit my assessment, I cannot request the cancellation of scoring or score reporting.
8. CONFORMITY WITH PROCEDURES: I understand that if my submitted evidence, videos, and/or other related documentation do not comply with the current rules, requirements, and policies as specified on the California Educator Credentialing Assessments website, my submission or portions thereof may not be scored and other actions as described in Rule 10 may be taken as deemed appropriate by Evaluation Systems, my program, and/or the CTC. If my submission cannot be scored due to a system error occurring after submission, I will have the opportunity to resubmit my assessment materials. I understand that my submitted assessment materials, or a portion thereof, may be reviewed by authorized individuals at Evaluation Systems, the program in which I am enrolled, and/or the CTC in order to investigate compliance with the Rules of Participation, as needed.
9. RIGHTS AND OBLIGATIONS: I understand and agree that liability for assessment activities, including but not limited to the adequacy or accuracy of assessment materials, scoring, results reports, information provided to me in connection with the CalAPA, and the adequacy of protection of candidate information, will be limited to score confirmation. I understand and agree that liability for data loss or file corruption associated with my submission will be limited to an additional submission. I waive any and all rights to all other claims, specifically including but not limited to claims for negligence arising out of any acts or omissions of the CTC, Evaluation Systems, and/or my program (including the agents, employees, contractors, or professional advisors of the CTC, Evaluation Systems, or other such entity).
10. PROGRAM CHANGES: I understand that the CalAPA and associated policies and procedures are subject to change at the sole discretion of the CTC and Evaluation Systems.
11. COMPLIANCE: I understand that if I fail to comply with the rules, requirements, and policies specified or referenced on the current California Educator Credentialing Assessments website, including these Rules of Participation, or if I take any prohibited actions, my results may be voided. Legal proceedings and actions may be pursued as well as other remedies deemed appropriate by the CTC, my program, or Evaluation Systems, as appropriate. In addition, I understand that assessment fraud may be grounds for denial, revocation, and/or suspension of a credential, or other serious consequences that could affect my career as an educator.
12. RULES: I understand that should any of these rules or any other requirement or provision contained on the California Educator Credentialing Assessments website be declared or determined by any court to be illegal or invalid, the remaining rules, requirements, and provisions will not be affected and the illegal or invalid rule, requirement, or provision shall not be deemed a part of the CalAPA. The headings of each of the Rules of Participation for the CalAPA are for convenient reference only. They are not a part of the rules themselves; they do not necessarily reflect the entire subject matter of each rule; and they are not intended to be used for the purpose of modifying, interpreting, or construing any of these Rules of Participation. I agree that any legal action arising in connection with my participation in the CalAPA shall be brought in the state and federal courts governing Sacramento, California, and I consent to the personal jurisdiction of such courts.